Party Planning Checklist template
A six-week countdown for a milestone birthday or anniversary party, from guest list to clean-up.
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How to adapt this template
- Six weeks is enough for a home or restaurant party; allow three months if you need a venue.
- Put the RSVP deadline two weeks out so you can confirm food numbers.
- Delete any task you do not need; the timeline re-scales automatically.
What's in it
| Event | When | Category |
|---|---|---|
| Guest list & budget | 3 May 2027 – 7 May 2027 | Plan |
| Book venue | 6 May 2027 – 14 May 2027 | Plan |
| Send invitations | 17 May 2027 – 19 May 2027 | Guests |
| RSVP deadline | 31 May 2027 | Guests |
| Order cake | 1 Jun 2027 – 4 Jun 2027 | Food & drink |
| Playlist & decorations | 1 Jun 2027 – 10 Jun 2027 | Plan |
| Food shopping | 10 Jun 2027 – 11 Jun 2027 | Food & drink |
| Party | 12 Jun 2027 | Day |
Questions people ask
How do I edit the party planning checklist template?
Click any event in the list below the timeline to change its title, dates, category or note, or drag its marker along the axis. Changes save automatically in your browser.
Can I export this template to PowerPoint?
Yes. Use Export → PowerPoint for an editable .pptx slide, or export PNG, SVG, PDF or JSON.
Is my edited version private?
Yes. It is stored only in this browser (localStorage). Nothing is uploaded, and you can delete everything from the My timelines menu.