Event Planning template
A six-month countdown for a conference or fundraiser: venue, speakers, tickets, suppliers and the week-of checklist.
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How to adapt this template
- Set the event date first, then drag everything else relative to it.
- Colour by owner if several people share the plan.
- Export the list view as JSON to hand the plan to a co-organiser.
What's in it
| Event | When | Category |
|---|---|---|
| Book venue | 1 Mar 2027 – 19 Mar 2027 | Venue & suppliers |
| Call for speakers | 15 Mar 2027 – 30 Apr 2027 | Programme |
| Tickets on sale | 3 May 2027 | Milestone |
| Early-bird promotion | 3 May 2027 – 4 Jun 2027 | Tickets & promo |
| Programme announced | 7 Jun 2027 | Milestone |
| Catering & AV contracts | 17 May 2027 – 25 Jun 2027 | Venue & suppliers |
| Speaker prep calls | 5 Jul 2027 – 13 Aug 2027 | Programme |
| Final headcount to caterer | 27 Aug 2027 | Venue & suppliers |
| Conference day | 10 Sep 2027 | Milestone |
Questions people ask
How do I edit the event planning template?
Click any event in the list below the timeline to change its title, dates, category or note, or drag its marker along the axis. Changes save automatically in your browser.
Can I export this template to PowerPoint?
Yes. Use Export → PowerPoint for an editable .pptx slide, or export PNG, SVG, PDF or JSON.
Is my edited version private?
Yes. It is stored only in this browser (localStorage). Nothing is uploaded, and you can delete everything from the My timelines menu.